WhoSki.com Privacy Policy
Last updated: 21.04.23; Version: 3.0
We respect your right to privacy, and have put in place security measures for your personal data, along with ensuring that your personal data is managed in accordance with applicable data privacy regulations.
Please note that WHOSKI LLP is the Data Controller of your personal data. The principles set out in this Privacy Notice apply to all instances in which WHOSKI LLP receives your personal data as a Data Controller for the purposes described in this notice. Those purposes are processing of data in order to participate in the various activities available on this website or as mentioned below.
This privacy policy explains what information we collect through the website, when we collect it, how we use it, how it is secured, and your rights in relation to your personal data.
1. What information we collect
The personal data that we collect through this website is only collected once we have your consent to do so, or if it is needed to provide (and improve) our service to you.
Where personal data is collected on the website, we will give details on why your personal information is needed and how it will be used, unless it’s obvious.
1. a) Information you provide us with
When using the site, you may provide personal data that we collect. Examples of personal data include name and email address. You may provide us with Personal Data in various ways on our website, for example, when you fill out the form on our contact page.
1. b) Automatically collected information
When a user visits our website, we automatically collect information from the user’s device, using various technology such as cookies. Examples of automatically collected information includes: IP address, web browser, device type, and the web pages/websites visited before using the site. We may also use technology to collect information regarding a user’s interaction with email messages that we send out, such as open & click data.
1. c) Information from other sources
We may collect information, including personal data, from third parties and sources, such as our partners, advertisers, and integrated services. If we associate or combine information from other sources with Personal Data that we collect through this website, we will treat this information as Personal Data in accordance with this policy.
2. Children’s privacy protection
This website is not designed for, or intentionally targeted at, children 18 years of age or younger. We do not intentionally collect or maintain data about anyone under the age of 18, through this website.
3. How we use the information we collect
We use the information we collect for a variety of ways in providing our service, including the following:
3. a) Operations
We use information to operate and enhance all features of this website, to provide services and information requested by visitors of the website.
3. b) Improvements to the website
We use information to understand and analyse the preferences and user behaviour of visitors to this website. This allows us to improve the functionality of the service we provide and develop new services and features. All data used for this purpose is processed in an anonymised form.
3. c) Communications
We may use contact information to contact users of the website for administrative purposes, and with updates relating to the products and services we offer. You have the ability to opt out of any promotional communication as per the section below, under ‘Your Rights’.
3. d) Cookies and Tracking Technology
We use automatically collected information and other information collected on this website through cookies and similar tracking technology. This helps us to personalise our service, such as:
Remembering a user’s information inputted on the website in previous visits, so that the user will not have to re-enter the information during subsequent visits
Provide personalised advertisements, content, and information
Monitor and analyse the effectiveness of the website and third party marketing activities
Monitor aggregate site usage metrics such as total number of visitors to the website or pages viewed
Track your entries and submissions on the website.
3. e) Cookie Policy
Cookies are small pieces of data which are placed onto your computer by websites that you visit. These are widely used in order to make websites work, or work more efficiently, as well as provide marketing information to site owners. There are some cookies that are essential in order to ensure that this website works. These are classed as ‘strictly necessary’ cookies.
If you’ve already chosen to block third party cookies via the settings in your browser, please be aware that your cookie preferences will not carry over if you change sites, and you will need to ensure that you set your preferences on every site you visit.
How we use cookies:
To remember information that you have input into this website, so you don’t have to give it to us every time you visit the site.
To find out if the emails we send out have been read, and if our customers are finding them useful.
To help us personalise the website so that we can remember your preferences and settings.
To deliver adverts that we think you will find interesting.
Strictly necessary cookies allow you to use the features on this website. Without them, we would not be able to provide you with the services you request. An example of how these cookies are used would be: remembering your previous actions after you navigate back to a page, such as the steps on a contact form.
Functionality Cookies
Functionality cookies record information regarding the choices that you have made on the site and allow us to tailor our website to you. For example, if you set your location, we use functionality cookies to store the location that you set and show it to you next time you visit.
Performance Cookies
Performance cookies are used for internal purposes to help us provide you with the best user experience we can. Information supplied to us by these cookies helps us to understand how visitors use our website and enables us to improve how we display site content to you.
‘Performance’ cookies can be turned off. However, doing so may negatively affect our ability to understand what people like or don’t like about our website so that we can make it better.
Advertising Cookies
We may use tracking pixels to assist with the delivery of our online advertising campaigns. This is made possible through the use of cookies.
The information we receive is anonymised and we are unable to reach out to you personally.
Third Party Cookies
Some pages on our website may use third party services or software, such as videos and maps. These third party services may set cookies on your device.
Opt-out of third party cookies: Where a cookie is provided by a third party, you may be able to use the third party’s own tools to block their cookies.
Opt-out of advertising cookies: You can choose to opt out of almost all advertising cookies by updating your preferences on the ‘Your Online Choices’ website. Do note, however, that opting out of these cookies will not prevent you from seeing adverts online, it will simply mean that they won’t be tailored to you.
4. How long we hold your data for
We will only hold your information for as long as is necessary for the purposes set out in this privacy policy. We may also retain log files for analysis purposes – these log files are generally retained for a short period of time, except in cases where the information is used for website security, improving the website functionality, and in the cases in which we are legally obligated to retain information for longer time periods.
5. How we protect your data
We take security very seriously and are committed to keeping your information safe. Whilst we endeavour to ensure the security of our systems and the information we hold, no service is guaranteed to be completely secure. If you have any concerns that your personal information has been put at risk, please get in touch straight away.
6. When your information is shared with others
We will never sell your personal information. We may share it with others in the following ways:
6. a) When we use other companies to provide a service
We work with third party services who provide website development, hosting, maintenance, and other services for us. These third parties may have access to or process personal data as part of providing these services to us. We limit the information provided to only what is reasonably necessary in order to perform these functions, and require them to handle your personal information as if we were handling it directly.
6. b) Non-personally identifiable information
We utilise aggregated, or otherwise non-personally identifiable information for a number of purposes, including measuring and analysing site usage, system administration, and improving our site. We may also disclose this non-personally identifiable information to third parties, including advertisers, vendors, and researchers.
6. c) Compliance with law
We may disclose personal information if required to do so by law, or to otherwise cooperate with law enforcement or governmental agencies.
We reserve the right to disclose personal data in order to take precautions against liability, or protect ourselves or others from fraudulent or unlawful uses or activity.
7. Your rights
You have the right to:
Request a copy of the information we hold on you.
Ask us to correct, delete, or only use your information for certain purposes.
Change your mind at any time and ask us to stop using your information – for example, by unsubscribing from marketing emails or opting out of cookies.
The exceptions to these rights include: When access to personal data would reveal personal information about another individual, or if we are legally prevented from disclosing such information. In addition, we may retain data even if you withdraw your consent, where we can demonstrate that we have a legal requirement to process your data.
8. Links to other websites
This website may contain links to other websites which are outside of our control and, as such, are not covered by this privacy policy. If you access another website via a link on this site, the operators of these sites may collect your information in accordance with their own privacy policies. You will need to read the privacy policy on that website to find out if/how they collect and/or use your information.
9. Changes to the terms of this Privacy Policy
Please revisit this page periodically to stay aware of any changes to this privacy policy, which we may update from time to time. If we modify the notice, we will indicate the version number and date of the latest revision at the top of this page. If we believe that the changes are material, we will let you know about these by either/or: (1) posting the changes to this site (2) sending you an email to inform you of the changes. Your continued use of our services after the privacy policy has become effective indicates that you have read, understood, and agreed to the current version of the policy.
10. How to contact us or make a complaint
If you have any questions about this privacy policy or your rights, or believe that your personal data has been misused or mishandled, you can contact us via the following details:
By post:
Registered Office: Champleys Accountants - Champleys Mews - Market Place - Pickering - YO18 7AE
You can also make a complaint to the Information Commissioner, which is an independent regulator.
casework@ico.org.uk
Telephone: 0303 123 1113
Textphone: 01625 545860
Monday to Friday, 9am to 4:30pm
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Registrar
WhoSki.com service: Sharetribe Ltd
www.sharetribe.com
info@sharetribe.com
Name of the register
User register of the WhoSki.com service
Use of personal details (purpose of register)
Personal details are collected to make communication and use of service possible. Details can be used for communication between service providers and users and also for direct communication between users. Some personal details are visible on the profile page of the user, but those details are voluntary (except name).
The handling of personal details is not outsourced, but the register data is stored on a server that is rented from a third party company.
Information content of the register
The following information may be stored in the register:
- Personal details: Name, email address, phone number, street address
- Account details: username, password (stored in encrypted format)
- The description text that the user may write about him/herself
- The offers and requests the user has posted to the service
- The given and received feedback and badges
- Statistical data about service usage, e.g. number of times the user has logged in
Regular sources of information
Personal details are given by the user on registration to the service or when using it later.
Regular handovers of the information
The information may be handed over for research purposes as described in the Terms of use that the user accepts before starting to use the service. The researchers may not publish any research results so that identifying information would be revealed or that any specific user could be detected.
Information considering users of a single WhoSki.com community may be handed over to the client who has founded that community or to the community administrators appointed by that client.
Transfers of the information outside the EU and the European Economic Area
Information may be stored to a server that may be located inside or outside of the EU and the European Economic Area
Register protection principles
The information is stored on computers. The access to the information is restricted with passwords and physical access to the computers is restricted by the server hosting company.